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REGULATIONS REGARDING THE COMMUNITY USE OF SCHOOL FACILITIES AND
PROPERTIES
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| 1. |
No permit will be granted which will
interfere with the work of the school, either during or outside
school hours.
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| 2. |
Schools
may be used by responsible groups or organizations for educational
purposes or for community services, preferences being given in the
following order:
A. School or Board-sponsored functions
B. Parish organizations designated as such by the parish priest
C. Recognized charitable and/or recognized non-profit organizations
D. Other applications
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| 3. |
The holder
of the permit shall be responsible to the Board for all damages to
the building or equipment, and shall indemnify and save harmless the
Board from any claim whatsoever resulting from or arising out of the
use of the building or any part of it under such permit.
Accordingly, prior to approval of the permit, the applicant must
submit a copy of a general liability policy in the minimum amount of
$1,000,000.00 with the Board designated as an also named insured for
the proposed event/activity.
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| 4. |
The
building must be vacated by the time shown on the permit.
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| 5. |
The permit holder is required to
ensure that all those who are under his/her supervision have safely
left the premises.
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| 6. |
Parking on
Board property, where it is provided, is a privilege for which no
charge is made. All parking, therefore, is at the risk and
responsibility of the owner and/or the driver of the vehicle. No
parking is permitted in driveways or on lawns.
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| 7. |
When a
Liquor License is required, applications shall be made to the school
Principal on the form provided, not later than four (4) weeks before
the event. Other applications shall be made three (3) weeks before
the event. All applications must be accompanied by a cheque for the
total rental fee, plus a damage deposit of $100.
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| 8. |
When
Liquor Licenses are required, approval will be given only for
Board-sponsored functions, or wedding receptions, or anniversaries
for parishioners for which the parish priest has specifically
requested approval by a written application to the Principal for its
approval.
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| 9. |
If liquor
is to be served at the event, the applicant must obtain all
necessary permits from the Liquor License Board of Ontario, and must
purchase "Liquor Law liability" insurance in the minimum amount of
$1,000,000.00, with the Board designed as an also named insured.
Unless approval is not otherwise granted, the Caretaker of the
school will be required to attend the school during the event, and
his/her fee shall be determined per the current Board/CUPE
Agreement.
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| 10. |
Permit
holders are not permitted the use of any school equipment unless
authorized on the permit.
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| 11. |
Permit holders are required to
restrict activities to the location stated on the permit.
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| 12. |
The Board
will not be responsible for personal injuries or damages, or for the
loss or theft of any articles of clothing or equipment of the
applicant, or of anyone attending on the invitation of the
applicant.
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| 13. |
Where a
permit fee is applicable, a deposit of $100. per permit is required,
such deposit to be refundable when no damages have occurred and if
the premises are vacated by the appropriate time.
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| 14. |
Any group
shall be charged the overtime rate for a minimum of 3 hours per the
Board/CUPE current Agreement if they fail to properly lock the
school and set up the security alarm system after the event.
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| 15. |
Due to
special circumstances, it may occasionally be necessary to cancel an
outside function in order to accommodate a school function.
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| 16. |
Failure to
comply with these regulations will result in cancellation (or
refusal to approve) future events for a group.
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| 17. |
See School
Principal for information on Rental Charges
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| 18. |
There can
be NO SMOKING in any of the facilities.
Smoking is not permitted in the school or on school property. |
